The process after selection of participants

Role of the organisation in the South

Before the course:

• A Mutual Agreement (Appendix 3) must be prepared with special focus on the activity plan. The organisation in the South must ensure that its Danish partner has a signed agreement by 1 February.
• It must be ensured that the visa application is filled in (by 15 February) and that any other necessary documents are obtained. The organisation and the participant will receive visa application forms sent by Egmont Højskolen.
• The successful candidate should be linked up with previous Global Line participants in the organisation, if any.  
• The participant’s expectations for the Global Line course should be discussed. Together with its Danish partner, the organisation in the South is responsible for ensuring that each participant has realistic expectations for the course contents and the work after his/her return.

During the course:

• The participant’s progress should be subject to follow-up at least once a month, discussing the learning in relation to the activity plan in the Mutual Agreement and adjusting the document, if there are any changes or new ideas.
• DPOD and Egmont Højskolen should be notified if the participant has problems or is not satisfied.

After the course:

• When the participant returns, evaluation and follow-up should be carried out in view of the expectations discussed prior to departure
• The implementation of activities stated in the Mutual Agreement should be planned.
• It should be ensured that the individual participant fills in the evaluation form for use after one year, submitting it to DPOD.

Role of the Global Line participant  

Before the course:

• A Mutual Agreement (Appendix 3) should be prepared together with the participant’s organisation (by 1 February)
• A visa application must be submitted to the Danish Embassy (by 15 February). The participant will receive a visa application form from Egmont Højskolen.
• Participants must be familiar with the vision and mission statements, strategic plans and work plans of their own organisations.

During the course:

• Egmont Højskolen and DPOD should be informed of any problems that may arise.  
• The participant must attend the Global Line course and interact with the Danish partner organisation.
• The “Evaluation reporting format - Global Line participants” must be emailed to DPOD no later than 1 December

After the course:

• The knowledge gained during the course should be shared through implementation of the activity plan as stated in the Mutual Agreement.
• If possible, knowledge about the Global Line course should be shared with future participants.
• The “One-year-after evaluation reporting format – Global Line participants” should be emailed to DPOD by 1 August one year after returning from the Global Line course.

Role of the Danish organisation

Before the course:

• The Mutual Agreement between the Global Line participant, the organisation in the South and its Danish partner organisation should be handed in by 1 February. This document must set out a detailed plan for the participant’s work in the organisation after his/her return.
• A “start-up meeting” should be attended on 1 May,  discussing how the process is advancing, introducing participants and the activities in which they are involved in the South. The autumn programme is also presented.
• A programme should be prepared for the participant’s visit to the Danish organisation and the activities in which the participant should be involved during the autumn.

During the course:

• The Danish organisation must engage with the Global Line participant during his/her stay in Denmark. This should not only take place on ‘Partnership Day’, but throughout the course. The participant ought to be involved in activities in the organisation during the stay in Denmark to make sure that he/she learns about the organisation and its activities.
• The Global Line participant should be received in the main office/international department.
• It must be ensured that the participant has realistic expectations regarding course contents and work after his/her return.
• The Danish organisation needs to attend the following two events:

1. October 1st - midterm evaluation meeting: Updates from participants, evaluation of the programme and its activities, presentation of joint activities with Danish organisations and discussion of next year’s theme and programme.
2. December 10th - final evaluation: Evaluation of course preparations and realisation, planning of future follow-up.

After the course:

• After participants have returned to their countries, there must be follow-up to the implementation of the Mutual Agreement in cooperation with the organisation in the South.
• If possible, participants should be ensured the means required to hold network meetings once a year in the country in the South.
• The organisation in the South should be motivated to evaluate how each participant has benefited from the Global Line course one year after returning home.

Role of DPOD

Before the course:

• DPOD arranges the start-up meeting on 1 May, inviting Egmont Højskolen and the Danish organisations to discuss how the process is advancing, introducing participants and the activities in which they are involved in the South. A detailed programme for the Global Line course is presented by Egmont Højskolen.  
• Participants should be accompanied and teachers should be assisted if anything goes wrong.

During the course:

• A one-day visit to DPOD’s head office should be arranged, presenting the Mini-Programme and introducing DPOD as an organisation.
• A meeting must be held in October concerning: midterm evaluation of the ongoing Global Line course, next year’s participants, and possible Global Line themes for coming years.
• A meeting should be attended on 10 December regarding the final evaluation.
• The Global Line course should be evaluated, making necessary changes in cooperation with Egmont Højskolen.

 
After the course:

• DPOD reads the evaluations which participants must send by 1 December.
• If possible, the Danish member organisations and partner organisations are assisted in obtaining the means for annual network meetings of former participants
• DPOD reads the evaluations which participants must send by 1 August the year after, and follows up on them.

Role of Egmont Højskolen

Before the course:

• The school sends out visa application forms to participants no later than 15 January (with a copy to the DPOD representative in the case of Nepal.
• Participants and organisations in the South are assisted in obtaining documentation required for the visa application, keeping track of the process. The school stays in regular contact with the Danish Immigration Service (Udlændingestyrelsen) to speed up the processing of visa applications.
• A detailed description of the Global Line course is drawn up in English and discussed at the meeting on 1 May.
• The school is responsible for logistical and practical matters with regard to Global Line participants, e.g. plane tickets, medical insurance etc. This should be done in cooperation with partner organisations in the South and in Nepal also with the DPOD office.

 
During the course:

• The school is responsible for implementing the 19-week course.
• Each participant should be evaluated on arrival and departure.
• The participants’ progress should be followed up during the course, contacting the Danish organisation if anything is not going well.
• DPOD and the Danish organisations should be invited to the following meetings organised by the school:

1. October 1st - midterm evaluation meeting: Updates from participants, evaluation of the programme and its activities, presentation of joint activities with Danish organisations and discussion of next year’s theme and programme.
2. December 10th - final evaluation: Evaluation of course preparations and realisation, planning of future follow-up.

 
After the course:

• The final evaluation report should be handed in to DPOD by 20 December in the same year in which the Global Line course was held.